Grant Access to J1 FormFlow Features

You can set up access permissions for each function on the page. This lets you control who can see what functions on the page. J1 FormFlow - Forms has two functions:

· Can Administer Portlet allows administrative user groups create and manage forms, set up database configurations, and manage the permissions and options for the J1 FormFlow - Forms page

· Can View Reports allows user groups view a list of submitted forms, view submitted information, and export form data to Excel

Most campus portal roles accessing J1 FormFlow - Forms to complete a form should not have additional J1 FormFlow - Forms permissions. For example, students completing a vehicle parking pass request form, don't need additional permissions to administer the portlet. They only need to belong to a campus portal user group with permission to view J1 FormFlow - Forms (set up during the Grant Users Access to J1 FormFlow - Forms step).

How to

1. Log in to the campus portal as an administrator and navigate to the page with J1 FormFlow - Forms.

2. From the Admin Toolbar, click Access. The Access page appears.

3. Click on the campus portal role you are setting up permissions for. If the role has not already been granted access to the page, click the button to toggle it to Visible. Additional FormFlow permissions appears.

4. To allow the role to manage the page, click the button for the Allow this role to manage this page permission to toggle it to "Yes".

5. To grant administrative privileges to a role, click the button for the Can Administer Portlet permission to toggle it to "Yes".

6. To grant view report privileges to a role, click the button for the Can View Reports permission to toggle it to "Yes".

FAQ

For example, if your school has an online application form, you might want the Admissions Administrators to have administrative access to the J1 FormFlow - Forms page so that they can build, manage, and update the forms.

View reports lets users review the form submissions that come in, but not manage them or update responses. For example, if your school has a vehicle registration form and the Student Affairs office builds and manages the form, you might want the Security office to have view reports submissions in case they need to search for vehicle registrations.

Grant Access to J1 FormFlow - Forms Pages and Permissions

How to

FAQ